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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: Next Steps for City Hall Meeting Date: June 22, 2011 Agenda Item Number: A Department: Central Services Staff Contact: Mike Penwell www.eugene-or.gov Contact Telephone Number: 541-682-5547 ISSUE STATEMENT The purpose of this work session is to provide an update on planning efforts related to City Hall. BACKGROUND At the March 16, 2011, work session, the council directed the City Manager to develop and implement a transition plan for moving all remaining City services out of City Hall by June 30, 2012, and to develop a phased approach to building a new City Hall at the current site utilizing available resources. The council also directed the City Manager to return with a funding plan for the project. This is both an update on those efforts and an opportunity for the council to provide input. The functional, structural, and safety issues at City Hall have been well-documented over the past dozen years. In addition to the seismic vulnerability and deteriorating state of the facility, the approaching deadline for termination of Eugene Water & Electric Board (EWEB) steam heat requires the development of a short-term plan and timeline to address these problems. The City will use available one-time resources to accommodate relocation of the remaining non-police services currently located at City Hall and for building the first phase of a new City Hall. Staff is actively working to vacate City Hall and relocate functions in temporary, longer-term, and permanent space until a City Hall solution is approved and built. This will address safety and cost concerns related to the existing building while the City develops a long-range plan for the site. A brief update will be provided at the work session. Staff has also developed a proposed work plan for reaching final decisions on an achievable, simple and fiscally responsible multi-phased City Hall at the current site utilizing available existing resources for Phase 1. The proposed plan, summarized in Attachment A, includes input and analysis from several sources to help inform the decision-making process. Input from the local chapter of the American Institute of Architects (AIA) is intended to explore conceptual options both for a new building and for reuse of all or part of the existing building. The plan also calls for hiring two architects who will help with planning of the AIA “brainstorm- ing session” and then develop the ideas generated into more complete design concepts, one architect refining new building concepts for City Hall and the other refining reuse concepts for the existing building. This work will be done within the City’s fiscal constraints in order to ensure that the ideas will be achievable given the potential budget for the project. \\Cesrv500\cc support\CMO\2011 Council Agendas\M110622\S110622A.doc