Item A: City Hall Next Steps - Laserfiche WebLink

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A citizen advisory committee would be formed to review the design concepts, estimated costs, and assumptions underlying each option, the intent being to assure that both new and renovate options are being compared equally and impartially. The advisory committee would conclude its work by making recommendations to staff about how to proceed with a long-term plan for City Hall that can be implemented in phases over time as funding is available. If the advisory committee completes its work by mid to late August, the AIA would like to display the developed design concepts, cost information, and advisory committee recommendations at its Eugene Celebration booth for public review and comment. This would be a fitting way to conclude the multiple public input opportunities conducted by the City and its consultants on issues related to City Hall over the past five years. Attachment B includes potential funding sources for the project. The two sources that have currently been identified are the Facility Reserve and a portion of the Telecommunications Tax Fund, for a total of $8.5 million. Additional one-time sources that may be utilized include energy incentives, grants, and dedicating sale of City assets (property). The City should continue to look for opportunities to set aside other miscellaneous one-time dollars identified over the next few years. The City Manager intends to return to the council in the fall of 2011, with findings, a summary of public input received, options, and a recommendation for a phased approach to developing a new City Hall at the current site utilizing available resources, either with all new construction or a major renovation of the existing structure. RELATED CITY POLICIES The City Hall planning process relates to the council goals of an effective, accountable municipal government, a safe community, and sustainable community growth and change. COUNCIL OPTIONS The council is asked to provide feedback on the proposed plan including suggestions for the make-up of the City Hall Advisory Committee. It is not anticipated that the council will be asked to act on specific motions during this workshop. The council will be asked to take action at a future work session to select a City Hall development option. CITY MANAGER’S RECOMMENDATION There are no specific recommendations for this agenda item. SUGGESTED MOTIONS There are no suggested motions related to this agenda item. \\Cesrv500\cc support\CMO\2011 Council Agendas\M110622\S110622A.doc