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employee has the right to attach a statement of rebuttal to any information placed in <br />his/her personnel file. <br />Payroll Files <br />Records relating to payroll, payroll deductions, changes in leave accruals or balances, <br />taxes, garnishments, deferred compensation, and PERS are maintained separately by <br />Central Payroll. <br />Access to Information <br />Employees have the right to review their department emplo "e file. Department <br />employee files must be reviewed in the presence of a desi �ll�e d department staff <br />member. <br />Employees have the right to review their personnel file in Hull, n' urces. Personnel <br />files must be reviewed in the presence of a deb( jstaff be man Resources. Employees wishing to review their pelrsonne should coo act Human <br />Resources and make an appointment. Employees are requ o show picture <br />identification before reviewing their personnel file. <br />mo <br />ASM <br />An employee may authorize in writing adcess to his /her onnel file to his /her <br />designated representative. F ?j s „authon qg the release of records are available in <br />Human Resources. Personnel f lleWrnav not be removed from the Human Resources <br />office. Upon request, and for a char <br />documents in their personnel file. Co <br />provided only by Human Resources. <br />must be in writing,.and should be refe <br />yees may be provided copies of <br />pies of personnel file documents may be <br />6 ts for certified copies of personnel files <br />tan Resources. <br />Employee Recor <br />The retention of d <br />law and collective <br />personnel file varies according to state <br />Upon termination of employment any employee files maintained by the Finance Division <br />and the employee's dep4limenttdivision should be sent to Human Resources when the <br />termination PAF is sent. �l=luman Resources will remove any superfluous or duplicate <br />documents and the remaining significant documentation will be transferred to the City's <br />official Personnel File. <br />Related Links: <br />EmDlovment Verification and Reference Checks Polic <br />Recruitment and Selection Files Policy <br />Grievance and Complaint Files Policy <br />Benefit Records Policy <br />Employee Medical Records Policy <br />