Admin order 44-11-05 - Laserfiche WebLink

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'EUGENE' City of Eugene Administrative Policy Manual Date Updated 14.3 August 1, 2011 Policy Title: Reporting Property Losses Purpose: To outline the procedure for reporting property Scope: Applies to all City employees. Policy Statement: Risk Services is responsible for the ident��cat�4 1" 1 evaluation, I 1e treatment, and monitoring of the City's operati (bks mclu g p ,,and other �� u..0 miscellaneous insured losses. Risk Services re ies gthe department avisions to report all property losses., Policy Procedure: All damage, theft ar, ss of City property, including loss of cash, must be reported to the responsib�(etsupervisor and Risk Services as soon as possible. Risk Services will work with the departmAffi nc e ivision to dete�ranine if there.is coverage under the City's property insurapolicy or if recovery from the responsible party (or their insurance company) is possib k . A. All prope age and lass must b,0 "`reported to the responsible supervisor and Risk Servic� „gn as possible following an occurrence. Reports may be made by ph e, -a followed by a written report (memo or email). Losses of cas inidtli�bks, credit card receipts and currency, must also be reported to the tnance Diyision, Treasury Officer. B. Written reports musDnclude the following information: 1. Date, time, and location of loss 2. Nature of loss (vandalism, fire, traffic accident, theft, etc.) 3. Description and /or photographs of damaged property 4. Documentation that the Police Department was contacted, if appropriate. Include the EPD case number if possible. 5. Itemization of repair /replacement costs. Examples of such costs include materials, labor, and equipment use costs and miscellaneous overhead costs. 6. If possible, the name and address of the individual who caused the damage and his /her insurance company's name and address 7. Name of the reporting supervisor /employee.