Admin order 44-11-05 - Laserfiche WebLink

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In order to be approved your outside employment: �'- ♦ Must not detract from the efficiency of your City work. Must not discredit City employment. ♦ Must not create a conflict of interest with your City job. As an employee you cannot be a contractor or a subcontractor on City projects. Emergency Procedures APPM Section 4.15 Emergency procedures are determined by the City Manager or the Acting City Manager. In an emergency situation, every attempt will be made to maintain City services at a normal level. If the situation is serious enough that operation of these services must be modified to respond to the crisis, employees will be informed as quickly as possible by telephone and/or the news media. Only the City Manager or Acting City Manager has the authority to close down a facility during regular business hours (defined as 8 a.m. - 5 p.m., Monday through Friday). The only exception would be if continued operation of the facility poses an immediate health or safety risk to the facility's occupants. In that case, the facility should be evacuated and the City Manager or Acting City Manager should be notified immediately. Outside of regular business hours (i.e. before 8am or after 5pm, Monday - Friday or on weekends) an Executive Manager or Division Manager or AIC may close a facility at their discretion. That information should be relayed to the Communications Supervisor in the 911 Center (682 - 2791), the news media, and all appropriate staff. If City facilities are closed by the City Manager, you will receive your regular compensation. If they remain open but you are unable to come to or remain at work, you will be compensated only for hours actually worked during any emergency period. If you are unable to safely come to work or if you must leave early to ensure your safe arrival at home, you may be granted time off and use vacation, comp time, or leave without pay (LWOP) or be allowed to flex your hours. In all instances your supervisor's approval must be obtained. This use of vacation or comp time applies to all City employees, except for police, fire, and other key service providers who must maintain work schedules as directed by their departments. Personnel File APPM Section 2.1.5 Revised 09116102 Human Resources will maintain the official, complete personnel files of employees. Departments / Divisions may also create and maintain employee files which may contain duplicates of items in the personnel file and other information concerning the employee that would assist the supervisor in monitoring employee performance and in completing the employee's annual evaluation. Access to personnel files is limited to authorized, supervisory or management employees and those clerical employees responsible for maintaining the files. Personnel file information is not released to others without the written consent of the employee unless required by a court order. An employee may view his/her personnel file or department employee file in accordance with this policy Employees shall receive copies of all information that is placed in their official personnel file. Supervisors should attempt to secure an employee's signature on any documents that reflect critically upon the employee's performance. The employee's signature confirms that the supervisor has discussed it with the employee and given a copy of the material to the employee. It does not indicate agreement or disagreement. If an employee refuses to sign a document, the supervisor shall write below the employee signature line: "Employee refused to sign" followed by the supervisor's signature. An employee has the right to attach a statement of rebuttal to any information placed in his /her personnel file. Training and Educational Aid APPM Section 2.1.14 The City encourages professional training, education, and development opportunities for employees with the objective of improving City services. The types of opportunities available are educational aid, in- house training programs, out -of- organization training, and professional memberships. Your supervisor must give prior approval for time off and cost reimbursement. In -House Training meets a variety of organizational needs and goals. These courses are offered at no cost to you through the City's Coordinated Training Program. Some courses are required for new employees. See your supervisor or contact HR for details. You may also visit our intranet site at Coordinated Training Program Out -of- Organization Training provides specialized training required by many City occupations and may be acquired by attending professional association meetings, workshops, conferences, etc. Professional Memberships may be paid for by the City. Participation in professional organizations is encouraged. 0