Admin order 44-11-05 - Laserfiche WebLink

Home Browse Search

relationship benefits the City's service program and may provide promotional opportunities to a business or individual. A sponsorship or donation must follow all of the following criteria: • It should clearly benefit the service delivery of the program. • It should have a clear connection and /or alignment with City services, Council goals and policies, etc. • It should provide equal opportunity for all potential sponsors /donors to participate. • It should not negatively reflect on the City organization or community. • It must not provide personal benefits to the employee(s). • It must be approved by a Division Manager or the department Executive Manager. An example of an acceptable sponsorship is a local outdoor outfitter providing the staff at Cuthbert Amphitheater with rain jackets. The jackets, with the business's name or logo on them, are needed by the staff and the donation saves the program money. An example of an acceptable donation would be a gift of a rescue boat to the Fire department by a local boat dealer. An example of an unacceptable sponsorship would be for a software vendor to provide rain jackets for the ISD Management team. Rain jackets are not required by the ISD Management team and therefore are not essential to or add value to the program. There are important public perception issues involved with donations and sponsorships. Staff who has regulatory responsibilities must be especially careful. There must be no bias, or perception of bias, that the sponsor will receive favorable treatment by the City in the course of City business. It would not be appropriate, for instance, for a contractor to provide vehicles for the building inspectors. It should also be clear that the program or service is being managed and delivered by the City and not the sponsor. Employees must take steps to ensure that the benefit is clearly derived by the City program and not by City employees themselves. It is best when a clear and open process is in place for potential donors and sponsors. This process, developed by each department and division to suit their specific circumstances, should state what opportunities are available and what benefits the sponsor may obtain as a result. Use of City Resources for Charitable and Non -Profit Organizations There are two avenues used to solicit resources (money, time, etc.) from employees. The first, and more formal route, is the Combined Charitable Contribution Campaign http -./ /ceshore /cs /hr /Guides Procedures /Gigs_ Sponsorships_( harifahle _Contributions_and_Memberships - Guide.docx -2- Lost Updated 0710712011