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which is an organized annual fund raising effort that benefits many groups and is handled by payroll deduction. United Way manages this multi - agency effort. Annual, seasonal or other forms of ongoing solicitation requests by charitable and non - profit organizations should be handled through this coordinated structure. Contact the City Manager's office for more information on the United Way campaign. The second avenue happens more informally on an ad hoc basis through co- workers or through a direct request from a charitable or non - profit organization. This may happen by word of mouth, flyers, or through the use of the City's e -mail system. It can take the form of individuals selling raffle tickets, a person signing up donors for a 'Walk/run for charity ", an employee asking for donations for a political campaign or a charitable organization requesting the City put out an e-mail about a fund raising event. Informal requests that involve the use of City resources (computers, phones, faxes, employee time, etc.) must meet all elements in the following set of criteria: • The request must fill some urgent or emergency need. • The request should have a clear connection and /or alignment with City services, Council goals and policies, etc. • The request should have a local focus as the recipient of the effort or resource. • The request or activity is linked to the health, safety or good of the community or City employee. • The request must not violate City policy regarding political activity by employees. It must be approved by a Division Manager or the department Executive Manager. Examples that fit these criteria are the Lane Blood Bank puffing out a request for a rare type of blood or an employee or local agency wanting to put out an e-mail to employees asking for their help in finding food and shelter or paying medical costs for victims of a local disaster. E -mail may not be used to solicit to other public or private organizations. Informal solicitation for charitable and non - profit organizations not meeting all of the above criteria is only appropriate using break, lunch hours or other non -work time and may not include the use of e-mail or other City resources. Examples include political fund raising or selling raffle tickets or candy for a fund raiser. Some employees have formed work teams to take part in the United Way Day of Caring, using vacation or other non -work time. For more information see the Political Activity Policy Supervisors and managers should avoid any form of solicitation or selling to subordinates as it may be perceived in a negative way. htip. / /ceshore /cslhr /Guides Procedures /GiNs_ Sponsorships_C haritoble_ Contri butions _and_Memberfts_Guide.docx - 3- Last Updated 07 /0712011