Admin order 44-11-05 - Laserfiche WebLink

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documentation or invoices for moving expenses. Moving expenses are generally not considered to be taxable income to the employee; however, this should be verified on a case -by -case basis by contacting Payroll staff. If employees, whose moving expenses have been paid by the City, resign or are terminated within one year of appointment, they will be required to reimburse the City through a payroll deduction. 1 -9 Form The 1 -9 form documents an individual's identity and their authorization to work in the United States. This form is required by the US Department of Homeland Security for all employees hired after November 7, 1986. dll The employee must accurately complete the first section, d "' efore the first day of employment. It is the employer's responsibility that section n 1 I) r� mpleted timely and properly. 1111. IIIIIIIiIII ,. The employee must provide a valid, original d'bc W. t'6r documents that "establish identification and authorization to work in the United' fafes "i three business days from the first date of employment. The employer will not,specify"vabich document(s) the employee should provide and will not- accept any expiredciocuments. Complete instructions and a list of acceptable °do`ciarrents are Drovided°on the 1 -9 form. When the employee presents1heirM 4plid, original document(s) required for the 1 -9 form, only a trained 1 -9 administrator will t ) ghly examine the document(s) and accurately complete section two of the I -9 form. ition, the administrator will attach a photocopy of both the front and back of t� c to the I -9 form. Documents should appear to,, lIlIe genuine and to relate t e individual. New employees w ''I11 1 1 ll III ied employment due to a future expiration date of any document(s) provid I I ent authorization end date, provided in section "A" by the new empl{+e .dlll as a date, an employee may not work or be paid past this date unless eligibl*tyfor employment can be recertified. This excludes a U. S. passport or passport card, an Alien Registration Receipt Card /Permanent Resident (form 1 -551) or a List B document that has expired. It is the responsibility of the employee to obtain an etctension of their employment authorization. If the employment authorization is not extended, the employee will be terminated. Contact Human Resources for assistance with employees who have temporary authorization to work in the United States. Section three of the 1 -9 form will be used for re- verification of extended employment authorizations, and for name changes. When completing section three, the 1 -9 administrator will again thoroughly examine the document provided and attach a front and back copy to the 1 -9. l