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CC Minutes - 05/11/09 Work Session
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CC Minutes - 05/11/09 Work Session
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City Council Minutes
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Work Session
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5/11/2009
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said that if the council could address the need inexpensively, it owed it to the taxpayers to do that. He looked <br />forward to the appraisal process and hopped the costs could be brought down. <br />Addressing Mr. Clark's questions about access and traffic, Chief Kerns said the police were not dispatched out of <br />the Police Department so he did not think access would be a problem. In regard to traffic and access, Chief Kerns <br />did not think it would be much different than trying to access City Hall at rush hour, particularly if the station had a <br />dedicated access to I -105. He thought the presence the department created in the downtown core, aside from <br />assigned police patrols and assigned patrol teams, was determined by the department's workload studies and those <br />would not change because the police were not headquartered downtown. He did not think there would be much of <br />a change downtown in terms of a police presence and suggested the police presence might be enhanced with the <br />new substation. <br />Mr. Poling pointed out to Mr. Clark that police officers also worked staggered shifts, which helped to mitigate <br />traffic. <br />Responding to a question from Mr. Poling, Mr. Penwell said there were several approaches the City could take to <br />the purchase, including a purchase and sale agreement, which was the most expedient approach and left the <br />purchase price subject to the appraisal and due diligence process. <br />Mr. Poling clarified that the cost of the building was not $16 million; $16 million represented both the cost of the <br />building and the costs of the move, and it was possible not all the money would be required. He looked forward to <br />seeing the building's appraisal. He thought in today's market the City should be able to buy the property at the <br />same cost as other parties could. <br />Referring to the City Hall campus concept, Mr. Poling said he was still not sold on that. He questioned how long <br />the concept would last and what would happen to the development when the City moved its offices out. City <br />Manager Ruiz did not think the development would be constructed to the City's needs as most of its needs were <br />general office needs. Special facilities, such as a council chamber space, could be constructed but then easily <br />remodeled to another purpose when the City moved. He suggested that part of the advantage of the concept was <br />synergies created by the existing uses and the presence of so many people within a tighter geographic area. He <br />reminded the council that the City agreed to lease up to 15,000 square feet in the Beam development if necessary <br />and thought the concept might be a way of meeting that obligation. <br />Speaking to the issue of appearances and separating the police from City Hall, Mr. Poling recalled the feedback the <br />City heard during the public input process related to a new city hall facility, when most of the participants <br />indicated support for a separate police facility. He said that once the police finished their briefing, they generally <br />left the building and were on the street in the areas to which they were assigned. <br />Speaking to the potential of a collapsed bridge on the Willamette River in the case of a seismic event, Mr. Poling <br />pointed out that no matter what, one part of the community would lack services. <br />Mr. Brown recalled that the council requested information about the police take -home vehicle idea and asked for <br />the status of that. He said the council also requested information about other first responder sites, adding he would <br />place the airport in that category. The council had not received that information. He thought the council needed <br />that information before it voted on any motions. <br />Mr. Brown asked about the independent analyses mentioned in the staff materials and asked to receive copies. Mr. <br />Penwell indicated the reference was to the space needs assessments done during the city hall master planning <br />process as well as past space needs studies by parties such as Barry Architects. Mr. Brown asked the ideal space <br />for the staff currently at City Hall. Mr. Penwell said the space needs projected for the department for the year <br />MINUTES —City Council May 11, 2009 Page 6 <br />Work Session <br />
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