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DRAFT WITH PROPOSED AMENDMENTS 9/1/04 EUGENE CITY COUNCIL OPERATING AGREEMENTS Exhibit to Resolution Number 4777 Approved on September 22, 2003 7. CONDUCT AT MEETINGS 7.01 Roberts Rules of Order Conduct at Council meetings and committee meetings is governed by Roberts Rules of Order, Revised. The Council has the obligation to be clear and simple in its procedures and in its consideration of the questions coming before it. Council members shall avoid invoking the finer points of parliamentary rules which may serve only to obscure the issues. 7.02 Other Meeting Guidelines The presiding officer shall be responsible for ensuring order and decorum are maintained. Behavior or actions that are unreasonably loud or disruptive shall be cause for removal from Council meetings. This includes engaging in violent or distracting action, making loud or disruptive noise or using similar language, and refusing to obey an order of the presiding officer. Council members speak only for themselves and shall be open, direct and candid. They work to keep discussion moving, and call for a "process check" if the discussion becomes bogged down. Time limits may be set on topics. When councilors speak to each other during public meetings, last names shall be used during regular meetings and first names may be used during work sessions. The Mayor is, however, always referred to as "The Mayor." During public meetings, councilors generally should not attempt to edit or rewrite prepared ordinances. Amendments to an ordinance may, however, be appropriate. Generally, councilors should give direction to staff to bring back amended ordinances for Council consideration. If a member of the Council intends to make a motion at a meeting which is not reflected in the agenda item summary, every effort should be make to contact other members of the Council to inform them of the and intent and the text of the motion. City Council support staff should be notified provided with the same information and may be asked to assist in the notification process. Comment times for the mayor and councilors at council meetings or work sessions shall be as follows: the first round of comments by the mayor and council following a work session, public hearing, or when action is scheduled will be limited to no more than three minutes. If a second round of comments is requested, they will be limited to no more than two Eugene City Council Operating Agreements - September 22, 2003 Exhibit to Resolution Number 4777 Page 8 of 14