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DRAFT WITH PROPOSED AMENDMENTS <br /> 9/1/04 <br /> <br /> EUGENE CITY COUNCIL OPERATING AGREEMENTS <br /> Exhibit to Resolution Number 4777 <br /> Approved on September 22, 2003 <br /> <br />9. REPRESENTING CITY POSITIONS AND PERSONAL POSITIONS <br />9.01 Written Communications from City Councilors and Mayor <br />In written communication with other officials or groups and in letters for publication, such as "to <br />the editor," the mayor and councilors should be careful to decide whether to speak only for <br />themselves or for the Council. In speaking for the Council, when there is a position which the <br />writer wishes to reinforce or explain, it is useful to circulate a copy to the Council for comment <br />before the letter is mailed. Letters to other elected officials or agencies on City issues shall be <br />discussed with the appropriate staff so that the City lobby effort can be coordinated. <br /> <br />When writing as an individual, a councilor or the Mayor is free to take any position which he or <br />she feels is appropriate. When it is a point of view different from a Council position, this fact <br />should be included in the letter. Use of City stationery and choice of pronouns shall be left to the <br />discretion of the councilor or the Mayor. <br /> <br />The governing principle is to advise the Council or staff when expressing a City position, and to <br />make differences clear when speaking as an individual. <br /> <br />9.02 State/Federal Lobbying <br />The effectiveness of City lobbying in Salem or in Washington, D.C. depends on the clarity of the <br />City's voice. When councilors or the Mayor represent the City in a lobbying situation, it is <br />appropriate that the councilors or the Mayor avoid expressions of personal dissent from an <br />adopted Council policy. This policy is stated in Resolution No. 4139, Council Policy on <br />Testimony and Funding Applications. <br /> <br />A councilor or the Mayor in disagreement with an adopted policy should not be deprived of the <br />right to express such views to the appropriate officials at another time and another place. <br />However, the councilor or the Mayor should feel bound to advise those to whom such <br />disagreement is expressed that it is an individual view and that the Council has taken a different <br />position. <br /> <br /> Eugene City Council Operating Agreements - September 22, 2003 Exhibit to Resolution Number 4777 <br /> Page 10 of 14 <br /> <br /> <br />