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DRAFT WITH PROPOSED AMENDMENTS 9/1/04 EUGENE CITY COUNCIL OPERATING AGREEMENTS Exhibit to Resolution Number 4777 Approved on September 22, 2003 (** This section of the Operming Agreements was tempor~ily removed from the docmem on September 22, 2003, by the Ci~ Co~cil in the adoption of Resolution 4777. The section is held in abey~ce until the Ci~ Council reviews the opinion of the Ci~ A~omey on the issue.) 10. COUNCILOR EXPENSES 10.01 General Guidelines for Reimbursed Expenses Under the provisions of the City Charter, the City may pay a councilor or the Mayor expenses that are directly related to City business. It is each councilor's and the Mayor's responsibility to determine if expenses are actually City related. If there are questions about the propriety of such expenditures, the Manager shall first review the issue with the councilor. If the City Manager and the councilor cannot resolve the issue, the Manager shall discuss the matter with the Mayor. Receipts should be secured for any expenses and should accompany Council expense report forms to record mileage and other expenses. The forms shall be available from the City Manager's Office. Activities that support or oppose a political campaign shall not be reimbursable. 10.02 Out-of-Town Expenses Out-of-town expenses include those incurred while attending City-related conventions, conferences, training seminars, or meetings. Expenses that are paid by the City include fees for seminars or conferences; transportation to, from, and at the destination; and lodging, meals, and incidental expenses that are necessary to conduct City business. 10.03 Local Expenses Local expenses include those incurred while representing the Council on a committee, attending meetings, attending local seminars or conferences, attending local special events, or meeting with Eugene City Council Operating Agreements - September 22, 2003 Exhibit to Resolution Number 4777 Page 11 of 14