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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: City Hall Update Meeting Date: January 23, 2013 Agenda Item Number: A Department: Central Services Staff Contact: Kristie Hammitt www.eugene-or.gov Contact Telephone Number: 541-682-5524 ISSUE STATEMENT The City Council is asked to provide specific direction on the next phase of the City Hall project, including detailed analysis and initial design work consistent with the project values. BACKGROUND Throughout the second half of 2012, four meetings of the City Council Subcommittee on City Hall as well as four City Council work sessions and a separate City Council workshop were convened. These meetings provided the opportunity for councilors to provide feedback on the values and criteria associated with determining the future of City Hall. Additional community input was provided in December in the form of two public open houses and a public forum. At the December 12 work session, the council approved a motion to direct staff to continue analysis of options on the existing City Hall site. While two options have been discussed for the existing City Hall site, in reality these options of Rebuild (substantial renovation) and Build New exist at either end of the same continuum. Given the wide range of possibilities under the Rebuild option, as well as consideration of project values and community input, the council is asked to act on a motion that would pursue the Rebuild option for City Hall, with the goal of retaining the Council Chamber, existing parking and public art as well as any other components that make sense from an operational or design standpoint. The initial analysis and design will build off of work already completed, including the City Hall Master Planning process. Determining how best to preserve some elements on the site while facilitating new construction on the site consistent with project goals can only be accomplished by proceeding with this type of more detailed structural analysis and schematic design work. The motion before the council would direct staff to initiate the analysis and design work necessary to understand what is feasible from both a structural and design standpoint. This work would continue to be informed by the project values and would be supported by ongoing public involvement as well as progress reports to the council. These check-ins would help the council ensure that analysis and design remain consistent with the project values. Staff will provide more information regarding the motion as well as the timeline and tasks for the initial design process at the work session. Prompt action on this item is necessary in order to realize the project goals within the suggested two-year timeline. S:\CMO\2013 Council Agendas\M130123\S130123A.doc