Item 3: Ordinance Levying Assessments for Debrick Road

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MEMORANDUM DATE: April 12, 2006 FROM: Mark Schoening, City Engineer TO: Hearings Official SUBJECT: PROPOSED FINAL ASSESSMENT FOR IMPROVEMENTS CONSISTING OF PAVING, CURBS AND GUTTERS, SIDEWALKS, AND STORM WATER DRAINAGE SYSTEM ON DEBRICK ROAD FROM CLINTON DRIVE TO VALLEY BUTTE DRIVE, AND BUTTE LANE FROM CLINTON DRIVE TO 700 FEET SOUTH (CONTRACT 2006-05) (JOB #4111) BACKGROUND The project design and bidding was initiated as a result of a Poll Petition by the City, in November, 2003. The petition requesting the local improvement district was signed by property owners who represent 71 % of the assessable frontage within the boundaries of the proposed Local Improvement District (LID). The City Engineer initiated the preparation of plans and specifications, pursuant to Section 7.160(8) of the Eugene Code, 1971 on February 20,2004. The project has brought Debrick Road up to full City Standards and meets the current and future pedestrian, bicycle and vehicular needs. Bids were opened on June 21, 2005, with Babb Construction Co. dba Delta Construction Co. as the low bidder. Property owners were notified of a public hearing regarding formation of the proposed LID and the public hearing was held on June 23, 2005. The City Council passed a resolution forming the Local Improvement District (LID) on July 18,2005. Construction of the project has been completed, final actual costs have been tabulated, and final assessment costs have been calculated. The property owners were notified of the proposed assessments and the pending assessment hearing ten (10) days prior to the hearing as required by Eugene Code. The intent of the final assessment hearing scheduled for April 12, 2006, is to review the final project cost, consider comments on the proposed assessments, and to provide evidence to be included in the ordinance levying the assessments by the City Council. CORRESPONDENCE Since the mailing of the Notice of Proposed Assessments, City staff has received 2 phone calls and no written correspondence from property owners. None of the property owners requested to attend the public hearing and the hearing was cancelled. PROJECT The project included 21 feet of paving, sidewalk and drainage improvements on Butte Drive from Clinton to Debrick with raised crosswalk for traffic calming, and 28 feet of paving, sidewalk and