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City Manager Taylor suggested that councilors hold him responsible for any deficiency in City services or <br />performance. <br /> <br />Time Management/Meeting Agendas <br /> <br />City Manager Taylor asked for feedback on whether the council should take action on any items on the <br />agenda for the regular meeting if there was time available at the end of the work session. <br /> <br />Ms. Taylor did not support the suggestion. <br /> <br />Ms. Bettman stated she was not opposed to the suggestion, but the council should select an item that was not <br />controversial and all regular meeting agendas should include the caveat that action could be taken on an item <br />during the work session. She said she was opposed to any public hearing items being considered during a <br />work session. <br /> <br />Mr. Kelly said he like the idea of flexibility, but that every item on an agenda could be potentially <br />controversial or of interest to someone. He suggested that staff develop a protocol to discuss at the next <br />process session and that the council might consider requiring a super majority in order to take up an item <br />from the regular agenda at a work session. <br /> <br />Ms. Taylor observed that if an item was controversial, taking it up at the work session would save little time <br />during the regular meeting. <br /> <br />Council Assignments/Communication with Staff <br /> <br />City Manager Taylor asked councilors to report on their communications with staff and responses to council <br />assignments within and outside of established protocols and guidelines. <br /> <br />Ms. Bettman said she had seen no improvement from a time and information perspective; responses were <br />delayed and too general in nature. She said that responses often did not reflect the intent of the council's <br />assignment and required that the request for a response be resubmitted. <br /> <br />Mr. Kelly said he had seen some improvement and had taken the initiative to clarify a council assignment to <br />an executive when the summary was not reflective of council intent. He said that email communications <br />were helpful, but it was difficult to clarify a council assignment with respect to an item when the executive <br />of a department was always listed as the lead on agenda item summaries (ALS) instead of the staff person <br />responsible for preparing the AlS. <br /> <br />Mr. Pap~ agreed that he would prefer to have the staff person preparing the AIS listed as the lead. <br /> <br />Ms. Solomon expressed concern with comments about the quality of information provided by staff and <br />suggested that perhaps councilors were not always as articulate as possible in their requests. She said she <br />was generally pleased with the quality of responses she had received from staff. <br /> <br />Mr. Meisner cautioned against structuring communications between the council and staff that exceptions <br />were not identified or allowed. <br /> <br />MINUTES--Eugene City Council September 8, 2004 Page 10 <br /> Process Session <br /> <br /> <br />