07/26/1978 Meeting - Laserfiche WebLink

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c Mr. Delay requested the consultant respond as to whether or not applica- tions submitted a year ago for another phase of the project would be the - best possible applications for consideration for this phase. He reiterated his feeling that it is important to obtain the very best firm and get the very best job possible. Assistant Manager said the consultant had reviewed all of the materials in great depth. Mr. Scott was aware that was an item of concern, and Assistant Manager will check with Project Director for a response to Mr. Delay. However, Assistant Manager said his impres- sion was that Mr. Scott was satisfied there was a good selection of firms. In response to a question from Mr. Haws, Assistant Manager said it had been recommended to Council that the screening committee review the 27 proposals and narrow those to five finalists who would then present their proposals in compliance with the criteria Council has approved. The City Council would then make an evaluation choosing whom they felt was the best firm. Mr. Williams hoped the consultant would not be reacting just to Council's concerns, but be advising Council as to what questions ought to be asked. Assistant Manager said Mr. Scott had gone over all materials in great detail, had looked at the applications on file, had recommended the architects be allowed to update their folders, and further, that the format of criteria be modified. This modification would allow the archi- tects to respond to the elements of the selection criteria as adopted by Council. Updating by the architectural firms of their materials should be completed by August 11. It was felt giving them time now would improve the quality of the presentations. The screening committee would then work e during the week of August 14 to narrow the 27 proposals down to five finalists. Those five finalists then would be given a week to polish their presentations for the Council and Civic Center Commission joint meeting. Mr. lieuallen said he felt Council had, by default, accepted staff recommendations regarding the five finalists, the screening committee, and accepting 27 proposals. He reviewed the activity among local architectural firms and their great interest in this project. He felt that if applica- tions were opened up, the local firms could comply within 48 hours to submitting proposals. Therefore he did not think time would be a problem if Council wished to open up the proposals again. It was determined the screening committee would meet Thursday, August 17. It was consensus of Council that the finalist interviews try to be scheduled for a one-day session. Assistant Manager noted the Civic Center Commission would have to be polled; and they would focus the interview date for Saturday, August 26. He reminded Council the process would be for the two bodies to hear the presentations, followed by a majority vote of the two bodies to select the top three finalists in priority order for recommenda- tion for final Council action Monday, August 28. - 7/26/78--2 53~ I