Resolution No. 4834 Exhibit - Laserfiche WebLink

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Progress towards these measures is contained in the annual CAPER. Data is provided at the project level and reported annually to show progress towards the five-year objectives established in the Consolidated Plan. Subrecipients Local non-profit service providers sign contracts that set goals, scope of work, and identify the budget for use of CDBG funds. These contracts are administered by Lane County. Quarterly progress reports are submitted. At mid-year, staff from the Cities of Eugene and Springfield and Lane County conduct a desk audit and risk assessment of each agency's performance during the first two quarters of the fiscal year. A follow-up letter is sent to the agency identifying any issues or concerns. These issues are addressed in an on-site follow-up monitoring of selected agencies. Notes and follow-up letters are placed in the agency file. Non-Profit Capital Improvements For physical improvements to Eugene non-profit agency facilities, the City directly contracts for the work, thereby not creating a formal subrecipient relationship. The use of the funds does trigger a period of benefit; however, a Trust Deed is recorded as a lien against the property to secure the City's interest. For grants up to $25,000, the grant is forgiven after five years. If the agency discontinues providing services in these first five years, the grant amount must be repaid in full. For grants $25,000 and over, the grant is fully forgiven after ten years. If the agency discontinues providing services in the first five years, the grant amount must be repaid in full. The grant amount is then forgiven incrementally over the next five years. The City of Springfield ensures the period of benefit through a contractual agreement. HOME-Assisted Housing Developments The housing developer is required to submit a summary of the income certifications annually. On-site monitorings are conducted annually by City staff. Individual tenant files are reviewed for tenant income certifications, HOME lease provisions and tenant protections, initial lease period, and rent and utility levels. Housing Quality Standards (HQS) inspections are conducted by an outside contractor on a one-, two-, or three-year cycle based on the number of HOME units in the housing development. The HQS inspector summarizes the findings and performs any follow-up work that was required. These inspection forms are filed in the project file. Consortium Monitoring The Cities of Eugene and Springfield operate under a Memorandum of Agreement that states the program responsibilities within the Consortium. The City of Eugene, as lead entity in the consortium, conducts an annual monitoring of the City of Springfield's participation in the HOME program responsibilities. Single Audit Monitoring The Cities of Eugene and Springfield financial systems are subject to review by the external auditors annually. 9O