08/17/1977 Meeting - Laserfiche WebLink

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v. Authorization to Execute Contract with Consultant for Auditorium- e Convention Center-Sports Complex Feasibility Study. Requested by Civic Center Commission--Memo and Work Program distributed to Council Manager reported Council had received a list of the bidders who met the specifications, with Dean Baumgartner available to answer questions. Mr. Haws asked if the money would be expended from Room Tax funds, to which Manager replied yes. Mr. Bradley was curious about the name, questioning whether the scope had expanded to look at sports activities. Mr. Obie, a member of the Commission, said his impression was the initial charge had been to investigate all areas of use. Mr. Bradley's impression was the initial charge was for an auditorium and felt it had been expanding since that time. Mayor Keller noted the Commission, rather than excluding anything, at this point, was to come up with answers as to what, in fact, the community needed. The Commission was taking a broad view of possibili- ties, with the consultant to come up with the best alternatives available. Mr. Lieuallen felt it was necessary for the Commission to respond to all viewpoints and assess all the community's needs initially, receiving input from all those in the community as much as possible. The consulting firm is to find out what can actually be done. Mr. Delay questioned the two Council members for comments as to how they came up with the particular recommendation. Mr. Obie reviewed - the procedure, saying that nine bidding firms had made presentations in writing. Dean Baumgartner had provided the Commission with what he felt to be the best three bidding consulting firms. Discussion was held by the Commission regarding the three, with an opinion asked of Mr. Baumgartner as to the one he felt was best. The Commission elected to take his opinion. Mr. Williams understood the firm of Jack Jarvis had done an excellent job for LCAA, noting the price was less than ERA, and wondered why the Commission had shifted to selecting ERA. Mr. Obie replied, a concern by staff and members of the Commission regarding Jarvis, in that Jarvis had done the previous study and might be approaching this study with prejudice. Mr. Haws wondered if it would not be cheaper to ask Jarvis for an update, rather than asking a new firm to do a completely new study. Mr. Baumgartner replied the study done by Mr. Jarvis was completed in 1971 and was considerably less in substance than the current proposals from other bidders. He noted a broader base and larger geographic area had been addressed in the present proposals. Mr. Haws questioned why EDCON had been rejected. He noted the bid price was $15,000 lower. Mr. Baumgartner replied, it was basically a feeling of lack of experience in comparisons to the others bidding. e 8/17/77--5 ~2~