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Appendix A – Program Task Matrix <br />EXPLICITLY MANDATED BY SECTION 54, AMENDMENT IV <br />OF THE EUGENE CHARTER; OR NECESSARY TO SUPPORT <br />CHARTER AMENDMENT STAFF TASKS <br />APPROXIMATE <br />% OF STAFF <br />TIME <br />PROGRAM AREA AND TASK <br />NUMBER <br />Charter Mandate – Article VI, Section 6.2.B.1 and <br />Article VII, Section 7.B: Toxics Board: Recommend <br />annual hazardous substance user fees <br />Facilitate process to assist Toxics Board recommend the annual hazardous <br />substance user fees 2% Budget, Fees, & Workplan #1 <br />Charter Mandate – Article VI, Section 6.3: City <br />Manager: Work with the Toxics Board jointly to <br />determine the appropriate support services for the <br />program <br />Work with Fire Chief and the Toxics Board to develop a work plan, and <br />facilitate process to provide recommendation to City Manager and City <br />Council for adoption as part of the annual hazardous substance user fee <br />2% Budget, Fees, & Workplan #2 <br />Charter Mandate – Article VII, Section 7.B: City Council: <br />Approve and amend as necessary annual hazardous <br />substance user fees <br />Facilitate process to assist City Council approve the annual hazardous <br />substance user fees; and Prepare and submit necessary paperwork and <br />attend associated City Council Public Hearings and Meetings <br />1% Budget, Fees, & Workplan #3 <br />Necessary to Support Charter Amendment Maintain content on the Toxics Board and Toxics Program’s webpages 2% Education, Outreach, & PR #1 <br />Necessary to Support Charter Amendment <br />Provide an orientation of the Toxics Program for new Toxics Board <br />members, manufacturing business representatives, environmental justice <br />and advocacy representatives and interested members of the public <br />3% Education, Outreach, & PR #2 <br />Necessary to Support Charter Amendment <br />Build and maintain good working relationships between the Toxics <br />Program Manager and Toxics Board members, the manufacturing <br />business community, the environmental justice and advocacy community <br />and other program stakeholders <br />3% Education, Outreach, & PR #3 <br />Necessary to Support Charter Amendment <br />Conduct public education and outreach efforts to increase transparency, <br />understanding and awareness of the program; including issue news <br />releases to keep the media and community informed; collaborate with the <br />University of Oregon and Oregon State University, and to provide <br />graduate students with internship opportunities; hold ongoing <br />informational work sessions to give businesses and the community <br />opportunities to learn and ask questions about the program, and provide <br />feedback; Monitor the Toxics Board’s email box, and facilitate responses <br />accordingly <br />9% Education, Outreach, & PR #4 <br />Charter Mandate – Article IV, Section 4: Hazardous <br />Substance Users: File annual, public, hazardous <br />materials balance report; and File a signed declaration <br />certifying that the hazardous materials balance reports <br />filed are accurate and complete <br />Work with businesses in the program to assist them in successfully <br />meeting Charter Amendment hazardous substance reporting <br />requirements and Charter-mandated deadline of April 1st: including <br />providing information and assistance <br />12% Compliance and Auditing #1 <br />Charter Mandate – Article VI, Section 6.2.C: Toxics <br />Board: Report to the Fire Marshal the names of any <br />hazardous substance users in non-compliance with <br />hazardous materials balance reports requirements <br />Percentage of staff time is currently zero because work is done to assist <br />businesses understanding program requirements on a proactive basis to <br />avoid this situation from occurring <br /><1% Compliance and Auditing #2 <br />April 15, 2019, Public Hearing and Meeting – Item 3