Item 1: FY08-FY13 Draft Capital Improvement Program

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Attachment G Excerpt from the Budget Committee Responses to CIP Questions Memo dated February 1, 2007 7. Barofsky CIP: How does public input work? Can there be additions to the CS-Finance document and how? The CIP development and review process is outlined on pages 8 and 9 of the FY08-13 Draft CIP. Citizen input opportunities are available throughout the process. For the most part the CIP is a compilation of prior planning processes. These prior processes offer the first opportunity for citizen input. For example, the FY07 Budget Committee meetings received public testimony from citizens expressing a need to upgrade and improve the safety of Golden Gardens Park. This input led to the inclusion of the Golden Gardens Acquisition and Development project in the FY08-13 CIP. Other citizen input opportunities include: November 2006 Budget Subcommittee review of the CIP December 2006 Planning Commission work session on the CIP Planning Commission CIP public hearing February 2007 Budget Committee review of the CIP City Council public hearing on the CIP Staff efforts aimed at increasing citizen involvement in the FY08-13 CIP include posting the Draft CIP on the City’s webpage and sending neighborhood specific CIP articles to neighborhood newsletter editors. Both the webpage and newsletter articles provide information on how citizens can give input into the CIP process. 9. Barofsky CIP: What are the concrete steps being taken to close the gap PW between Park acquisition and development and operations and maintenance? Providing on-going funding for the maintenance of developed park facilities is a significant challenge. Given the limitations on General Fund resources, Public Works pursues a number of strategies to close the gap. We have been successful in receiving grants for such items as natural area restoration, trail restoration, and tree inventory. We have developed partnerships with other organizations (Ex. Oregon Track Club for performing maintenance on trails; REI for sponsoring riverbank clean-up events; the Friends of Hendricks Park for clean-up and invasive species removals, Friends of Golden Gardens for clean-up and trail work). We have volunteer programs like Stream Team, NeighborWoods, and Volunteer in Parks. We coordinate resources with other agencies such as School District 4J and BLM for maintenance on abutting properties. While we are working to leverage our resources wherever an opportunity presents itself, we recognize that providing for on-going park maintenance funding will continue to be a challenge. Bettman For simplicity, ongoing tracking, and cross referencing of projects CS-Finance 10.there should have an assigned and consistent reference number so a citizen can find the same project under every category and track that project form year to year. I thought the CIP subcommittee of the budget committee asked for this. If not then let me officially ask if staff can provide this, if so then same question? The Budget Subcommittee recommendations listed on pages 10 and 11 of the Draft CIP do not specify adding a unique project tracking reference. Currently, CIP and Multi-year Financial Plan projects do not have tracking numbers. Once a project is put in the capital budget, it receives a capital project number. Adding a tracking reference can be done with the realization that projects in the out years of the CIP may change or be combined as plans are refined and CIP and MYFP tracking numbers may not have the same numbers as the budgeted capital project.