Item 1: FY08-FY13 Draft Capital Improvement Program

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Attachment G 11. Bettman Under “Project status” I expected to see a category of new project, or CS-Finance newly funded if moved forward from a different category. The Project Status field on the project page shows “Not Started” for projects that have not yet began. For projects that have been in prior a CIP and are not yet started, the CIP does include text which describes which prior CIP the project was in. If no such citation occurs, then the project is new. When the Draft CIP was distributed last November, the cover memo attached to the Draft CIP included a list of projects that are new to th the FY08-13 CIP. This list was also included in the meeting packet for the January 17 Budget Committee meeting as Attachment B to the CIP memo. The list has been included again in this packet. 12. Bettman Many projects are listed as “not started” where they were slated to CS-Finance begin in 06 or a specific year. What happens to the money appropriated and approved via the capital budget when a project is delayed – sometimes by a number of years? Is there a mechanism to recapture the appropriation (i.e. does it end up in the Unappropriated Ending Fund Balance as money appropriated but not spent in the FY it was supposed to be spent? Is capital money treated identically to other unappropriated ending Fund balance monies? Most importantly is THAT year’s appropriation reallocated to other projects or expenditures in a supp budget or carried over as beginning balance? Prior year unused capital project appropriations are rolled over into the current year during the first supplemental budget. With few exceptions the capital appropriation stays with the project until the project is completed. Exceptions occur when a project’s status changes. For example, the FY06 budget contained approximately $11.9 million appropriated for the revenue backed Patterson Street Underpass project related to downtown hospital siting. Since the hospital siting did not occur downtown, the project did not go forward and the outside revenues were not received. The project was canceled and no appropriation was rolled forward; it was completely eliminated as both the revenue and the expenditure were not occurring. In the event a project is completed and there are unused capital appropriations, the supplement budget reallocates the appropriation to other projects or into the fund’s balance available. These transactions are noted as Capital Project Carryover Adjustments in the supplemental budget transaction summary. 13. Bettman In our FY06-11 CIP, for example, on page 77 there is the Funded CS-Facilities Public Building and Facilities M&P project called “Hult Garage Stair & Glass repair” for a total of 30K secured funding in FY06. In the FY08-13 CIP, page 135, there is the same project listed as not started with a zero allocation in FY08 and 100K for FY09. Is the FY06 money carried forward and dedicated to this project? How did this budget increase by 70K in such a short time frame? The parking enterprise fund pays for all capital improvements made to city-owned parking facilities in the core area. Any unspent parking capital funding falls to the fund's balance available and future use of those funds would require budget approval. The cost of the project is a very rough estimate at this time and is intended as a placeholder item. The scope of project has grown since the FY06-11 CIP, when the focus of the project was to evaluate and repair glass blocks that have settled. The pitch of the roof covering the stairways needs to be modified so that water does not run off into the structure’s electrical systems and additional stair crack patching and spalling repair is required. Project scope and cost will not be fully determined until an engineering assessment is completed later this year for all the structures.