CC Minutes - 02/11/98 Work Session

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Mr. Meisner said he had anticipated that a facilitator, if hired, would assist the council in integrating the various reports it requested and its evaluations. He said that the RFP did not call for such an approach and it was written quite rigidly. He had thought the consultant would facilitate the council's discussion, not compile summaries. Ms. Swanson Gribskov believed it would benefit the council to hire a consultant. However, she said, Mr. Meisner had made several good points about the process. She suggested that the council could give the officers more direction on the process that it really wanted. She said that the RFP was a starting point for that process. Mr. Tollenaar said that Mr. Meisner made a good point. He agreed that the RFP was too narrow. He believed that the proposed consultant could do what Mr. Meisner wanted to see occur. He agreed that the time frame could be adjusted if necessary. Roll call; the motion to not hire a facilitator was defeated, 6:2; Mr. Meisner and Ms. Taylor voting yes. Mr. Lee said that the motion represented a first step in the process and he would support it. Ms. Taylor opposed the motion, reiterating that the council should save money and do the evaluation without the aid of a facilitator. Roll call; the motion to employ David Corey as facilitator passed, 6:2; Ms. Taylor and Mr. Meisner voting no. City Attorney Glenn Klein recommended that the council take action on the amount of the contract. Mr. Tollenaar said that there were two contract amounts, one based on a scope of work that included interviews with the division managers, and one that did not include those interviews. The scope of work including the interviews was estimated to cost approximately $8,500. Mr. Tollenaar moved, seconded by Mr. Fart, to authorize the council officers to approve a contract with David Corey not to exceed $8,500. Ms. Swanson Gribskov suggested that the officers discuss the scope of the evaluation with the consultant and the council avoid setting a cap at this time. Ms. Nathanson wanted to give the officers flexibility in determining the most workable process but believed establishing a cap at this time was appropriate. Mr. Tollenaar anticipated that the council officers would meet with Mr. Corey to discuss the process timing and methodology and return to the council with a final recommendation. Ms. Taylor said that the council should establish a cap at the lower amount and not interview the division managers. She asked if the council would have a chance to decide the question of whether those interviews would occur at a later time. Roll call; the motion passed, 7:1; Ms. Taylor voting no. MINUTES--Eugene City Council February 11, 1998 Page 2 11:30 a.m.