Admin Order 58-22-12-F -- Final ROW Rule R-7.302 and Utility Manual

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Utility Construction and Use of the Right-of-Way Policies and Procedures Manual Page 5 2.01.2 Emergency Work When emergency repairs of an existing facility are required, work may commence prior to Utility Permit approval. If an emergency occurs during the normal working hours of the Maintenance Division, 7:00 am to 4:00pm Monday through Friday, immediate notice to the Utility Coordinator staff is required via email to PWMUtilityPermits@eugene-or.gov Where emergency repairs are necessary outside the normal business hours of the Maintenance Division, the Eugene Police Department (541 682-5111) shall be notified if the work is within a travel lane of a street or alley. If a representative of the Public Works Department is needed, upon request of the permittee, the Eugene Police Department will notify the "on-call" supervisor of the Maintenance Division. For emergency repairs that are likely to impact street trees, the permittee shall contact the Parks and Open Space Division (541 682-4800) immediately the first business day and the Urban Forester consulted to determine impact to public trees. The Utility Inspector will inspect the site of the emergency work at the Utility Inspector's first opportunity. For all Emergency work an application for a Utility Permit shall be submitted no later than 3 business days following the emergency repairs. The application shall clearly describe the nature of the emergency and the work that was completed. No permanent restoration of emergency workis authorized without prior approval of the Utility Inspector. Emergency work on moratorium or previously opened streets or alleys require an exceptions request be submitted along with the utility permit application. 2.01.3 Utility Work within City Projects Any utility installation or relocation within the public way that is being performed concurrently with a public infrastructure improvement or construction project requires a permit issued by the Maintenance Division prior to the commencement of utility work. 2.01.3 a City Engineered and Administered Projects For utility work conducted in conjunction with City engineered or administered projects, the Utility Inspector will verify that a Utility Permit has been issued and that the Engineering Division project manager assigned to the project has copies of all issued permits and associated plans. The Utility Inspector will perform inspections and Utility Locators will respond to all locate requests during contract construction projects administered by the City until such time as the Engineering Division assigned personnel become active on the project. At this point the Utility Coordinator will notify the installing contractor of the change in inspecting personnel in a written message via electronic mail. Once Engineering personnel are on site, they will be responsible for any required utility inspections and locates until the project is substantially complete. Once the Engineering project is substantially complete, and assigned Engineering personnel are no longer on site, the Utility Inspector will again be responsible for ensuring the proper placement of utilities and restoration of the utility cuts and excavations. The installing contractor will again be notified via written message that the inspection oversite has reverted back to the Utility Coordinator. For projects that include street surface work, substantial completion requires completion of the final paving, including the final lift. Substantial completion for projects not involving