Admin Order 44-23-01-F -- Final Public Contracting Rule 2022

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Exhibit A to Administrative Order No. 44-23-01-F City of Eugene Public Contracting Rules 2022 – Part 2 Page 3 23) “Personal Services” as used in division 47 and as used in division 46 when applicable to division 47 means the services performed under a Personal Services Contract. “Personal Services” as used in division 48 and division 49, and as used in this division 46 when applicable to division 48 or division 49, or both, has the meaning set forth in ORS 279C.100. 24) “Personal Services Contract” [Refer to Part 1 of City of Eugene Public Contracting Rules] 25) “Product Sample” means the exact Goods or a representative portion of the Goods offered in an Offer, or the Goods requested in the Solicitation Document as a sample. 26) “Proposal” means a Written response to a Request for Proposals. 27) “Recycled Materials” means recycled paper (as defined in ORS 279A.010(gg)), recycle PETE products (as defined in ORS 279.010(1)(hh)), and other recycled plastic resin products and recycled products (as defined in ORS 279A.010(1)(ii)). 28) “Request for Qualifications” means a Written document issued by a Contracting Agency to which Contractors respond in Writing by describing their experience with and qualifications for the Services, Personal Services or Architectural, Engineering or Land Surveying Services, or Related Services, described in the document. 29) “Request for Quotes” means a Written or oral request for prices, rates or other conditions under which a potential Contractor would provide Goods or perform Services, Personal Services or Public Improvements described in the request. 30) “Responsible” means meeting the standards set forth in Rule 137-047-0640 or 137-049- 0390(2), and not debarred or disqualified by the Contracting Agency under Rule 137-047- 0575 or 137-049-0370. 31) “Responsible Offeror” means, as the context requires, a Responsible Bidder, Responsible Proposer or a Person who has submitted an Offer and meets the standards set forth in Rules 137-047-0640 or 137-049-0390(2), and who has not been debarred or disqualified by the Contracting Agency under Rules 137-047-0575 or 137-049-0370. 32) “Responsive” means, having the characteristic of substantial compliance in all material respects with applicable solicitation requirements. 33) “Responsive Offer” means, as the context requires, a Responsive Bid, Responsive Proposal or other Offer that substantially complies in all material respects with applicable solicitation requirements. 34) “Signature” means any Written mark, word or symbol that is made or adopted by a Person with the intent to be bound and that is attached to or logically associated with a Written document to which the Person intends to be bound. 35) “Signed means, as the context requires, that a Written document contains a Signature or that the act of making a Signature has occurred. 36) “Solicitation Document” means an Invitation to Bid, Request for Proposals, Request for Quotes, or other similar document issued to invite Offers from prospective Contractors under ORS Chapter 279B or 279C. The following are not Solicitation Documents unless they invite Offers from prospective Contractors: a Request for Qualifications, a prequalification of bidders, a request for information, a sole source notice, an approval of a Special Procurement, or a request for product prequalification. A project-specific selection document under a Price Agreement that has resulted from a previous Solicitation Document is not itself a Solicitation Document. 37) “Writing” means letters, characters and symbols inscribed on paper by hand, print, type or other method of impression, intended to represent or convey particular ideas or meanings. “Writing,” when required or permitted by law, or required or permitted in a Solicitation Document, also means letters, characters and symbols made in electronic form and intended to represent or convey particular ideas or meanings. 38) “Written” means existing in Writing. Related State Statutes: ORS 279A.065