Admin Order 44-23-01-F -- Final Public Contracting Rule 2022

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Exhibit A to Administrative Order No. 44-23-01-F City of Eugene Public Contracting Rules 2022 – Part 2 Page 61 (v) A Consultant's geographic proximity to and familiarity with the physical location of the Project; (vi) Volume of work, if any, previously awarded to a Consultant, with the objective of effecting equitable distribution of Contracts among qualified Consultants, provided such distribution does not violate the principle of selecting the most qualified Consultant for the type of professional services required; (vii) A Consultant's ownership status and employment practices regarding women, minorities, and emerging small businesses or historically underutilized businesses; (viii) Whether the Consultant owes a liquidated and delinquent debt to the State of Oregon; and (ix) If the Contracting Agency is selecting a Consultant to provide Related Services, pricing policies, and pricing proposals or other pricing information, including the number of hours proposed for the services required, expenses, hourly rates, and overhead. F) A Statement that Proposers responding to the RFP do so solely at their expense, and Contracting Agency is not responsible for any Proposer expenses associated with the RFP; G) A statement directing Proposers to the protest procedures set forth in these Division 48 rules; and H) A sample form of the Contract. b) Provide an RFP to a minimum of five (5) prospective Consultants. If fewer than five (5) prospective Consultants are available, Contracting Agency shall provide the RFP to all available prospective Consultants and shall maintain a written record of the Consulting Agencies’ efforts to locate available prospective Consultants for the RFP. Contracting Agencies shall draw prospective Consultants from: A) [Refer to Part 1, Section 7 of the City of Eugene Public Contracting Rules]; B) Another Contracting Agency's list of Consultants that is created and maintained under Rule 137-048-0120 (List of Interested Consultants; Performance Record); or C) All Consultants that the Contracting Agency reasonably can locate that offer the desired Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services, or any combination of the foregoing. c) Review and rank all Proposals received according to the criteria set forth in the RFP, and select the highest ranked Proposers. 3) Contracting Agencies using the informal selection procedure for Related Services on the basis of price Proposals and other pricing information alone shall: a) Create an RFP that includes at a minimum the following: A) A description of the Project for which a Consultant's Related Services are needed and a description of the Related Services that will be required under the resulting Contract; B) The anticipated Contract performance schedule; C) Conditions or limitations, if any, that may constrain or prohibit the selected Consultant's ability to provide additional services related to the Project, including construction services; D) The date and time Proposals are due and other directions for submitting Proposals; E) Any minimum or pass-fail qualifications that the Proposers must meet, including but not limited to any such qualifications in the subject matter areas described in section (2)(a)(E)(i) through section (2)(a)(E)(viii) of this Rule that are related to the Related Services described in the RFP;