Ordinance No. 20111 - Laserfiche WebLink

Home Browse Search

~d} Contracts over 75 OOO. All contracts for $75,000 value or more shall be based on formal bids. The solicitation for bids shall be published at least once in a newspaper of general circulation in the Eugene area. Commencing July 1,1995, advertisements for bids may be published electronically instead of in a newspaper of general circulation if the purchasing agent determines that electronic advertisements for bids are likely to be cost-effective. Yf the proposed contract is for a public improvement with an estimated cost in excess of $125,000, the solicitation shall also be published in a trade newspaper of general state-wide circulation. The purchasing agent shall avoid purchasing practices which segregate a public contract into contracts of lesser amounts for the sole purpose of avoiding the regulations of this subsection. (4} ~a} As used in this subsection: "advertised" means any public notice reasonably calculated to inform the prospective purchasers most likely to pay the highest price; and a "liquidation sale" occurs when the purchasing agent establishes a fixed sale price and terms for each item based on current market value, when the item is sold to the first qualified buyer meeting the sale terms, and when the personal property is displayed at a retail business open to the public during retail shopping hours or at a location which has been advertised as the place of the liquidation sale. fib} when it is declared surplus by the purchasing agent, all personal property which the city has acquired shall be: 1. Traded in on the purchase of replacement equipment or goods; 2. Sold to highest bidder at an advertised public auction or after an advertised call for bid; 3. Sold at liquidation sale if the price of each item is $5,000 or less; or 4. 1n default of bids from others, sold at private sale without further advertising or taking of bids. The purchasing agent shall select the method of disposal which maximizes the value the city will realize from disposal of the surplus property. ~5} when the purchasing agent finds an emergency exists because of circumstances that could not have been reasonably foreseen that create a substantial risk of loss, damage, interruption of services or threat to the public health or safety that requires prompt execution of a contract to remedy the condition, ~s}he may waive any of the requirements of sections 2.1220 to 2.1245 when awarding a public contract. when a contract for more than $50,000 is awarded after such a waiver, at the next meeting of the council following the waiver, the purchasing agent shall submit a written report stating with specificity the emergency conditions necessitating prompt execution, the provisions waived, the public contracts for more than $50,000 awarded under this subsection, and the length of time the emergency conditions are expected to persist. Upon receiving the purchasing agent's report required by this subsection, the council may modify or re j ect the decisions of the purchasing agent. In any event, any contract awarded under this subsection must be awarded within 60 days fallowing the declaration of the emergency by the purchasing agent, Ordinance - 3