Item A: City Council Priority Issue - City Hall Complex

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Memorandum Eugene City Hall Master Plan December 5, 2005 Page 3 of 4 Workshops/Meetings/Public Process Substantive Public and City Council input on the above issues would also be solicited throughout Phase II. Throughout this seven (7)-month effort, (3) two-hour Council Workshops and (3) 45- minute Council Work Sessions would occur. The Citizen Interviews as well as electronic and neighborhood outreach efforts would commence as originally envisioned. Three (3) Community Forums would take place; one (1) during the analysis phase, and two (2) during the concept design ph a se . In selecting from the two approaches identified, the following should be considered: Approach A Pros Council and the Public will have better information on which to make decisions Comprehensive and efficient process (no duplication of work in future phases) All cost information will have more accuracy Public Process will have more time to percolate Cons Higher fee Fee spent on efforts which could be performed in future phases or may ultimately not be needed Approach B Pros Requires City Council to be decisive about difficult decisions Lower fee Focuses effort on big picture issues before details are verified Cons May result in decisions made without complete Public involvement Council and the Public will have less information on which to make decisions Less about project costs Less expertise from Design Team sub-consultants Some duplication of effort in future phases (i.e., two separate program efforts) Optional Services In an effort to give the City of Eugene some flexibility, a portion of the scope has been identified as Optional Services. For the City Hall Complex, Optional Services are defined as efforts that can be performed in future phases, can be performed by staff, or inform decision-making but are not necessarily required for the design process. Any Optional Service may be added to Approach A or B. The following describes each in more detail. Police Service Delivery Study (see above description) Note this is already included in Approach A, and deleted in Approach B but could be added back. Generic New vs. Remodel Analysis This option would establish a fixed date, two months after commencement of the work for a final decision by the City Council about whether the Existing City Hall should be retained in its present form, substantially renovated or replaced with a new building. Prior to that decision, the design team would facilitate an analysis identifying the major issues and considerations affecting that decision. During that same two-month period, the Site Options study would occur so that at that milestone, there would be some confidence about the likely site/so 733 SW OAK STREET, PORTLAND, OREGON 97205 TELEPHONE 503.227.1254 FAX 503.227.7818