Admin Order 57-83-01 - Laserfiche WebLink

Home Browse Search

Section 3. If a member wishes to abstain in a situation where there is no direct pecuniary conflict of interest but where the public might construe that such a conflict exists) or if a member has a conflict deriving from his/her relatonship with the person involved, then he/she may ask the com- mittee whether he/she may abstain. If the committee says IIno," he/she must vote. This provision is intended to relate to close relatives and to pro- fessional relationships, as well as to friendships. Section 4. Any time a member present at a meeting does not record his or her vote, it is automatically recorded as a vote with the majority; an ab- stention must be entered as such in the minutes, with the reasons recorded. ARTICLE 3. COMMITTEE MEETINGS Section 1. Regular committee meetings shall be held at times and places agreed to by a majority of committee members. Special meetings may be called by the chairperson and held at times specified in advance in accordance with open meeting law and city code requirements. Section 2. Four members of the committee shall constitute a'quoram at a com- mittee meeting. If a quorum is present, the affirmative vote of the majority of the members present at the meeting and entitled to vote on the subject matter, shall be the act of the committee. The members present at a duly organized meeting may continue to transact business until adjournment, not- withstanding the withdrawal or abstention of enough members to leave less than a quorum. Study sessions may be conducted without a quorum with the understanding that no official action of the commitee would be taken at the study session. Section 3. If a committee member is unable to attend a meeting, that member is expected to notify the chairperson or staff of the Parks and Recreation Department. Section 4. The commitee has an obligation to be as clear and simple in its procedure as possible, and therefore should avoid, in voting, the finer points of parliamentary rules which may serve only to obscure the issues. ARTICLE 4. OFFICERS' DUTIES AND TERMS OF OFFICE Section 1. The officers of the committee shall be the chairperson and vice- . chairperson. Both shall be elected by a majority of the committee. Section 2. The chairperson's duties shall be as follows: a. Conduct committee meetings; b. Maintain contact with the Parks and Recreation Department director between m~etings; and c. Conduct correspondence on behalf of the committee. Section 3. The vice-chairperson's dutiei shall be as follows: a. Conduct committee meetings when the chairperson is absent; b. Fulfill other duties of the chairperson when the chairperson requests the vice-chairperson to do so; and c. Assume the unexpired term of. the chairperson should it become vacant.