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ATTACHMENT C
<br />Division Management
<br />Springfield:
<br /> Administrative Services Bureau Manager reports directly to the Fire Chief. The ASB
<br />Manager oversees Ambulance Billing, FireMed, Finance, Logistics, Planning, and Department
<br />Administration. (See templates for Logistics, EMS, Information Technology, and Ambulance Billing for
<br />program information.)
<br />
<br />Eugene:
<br /> A Deputy Chief provides oversight of the following sections, work units, and activities:
<br />Department Administration, Finance, Logistics, EMS Program and Training, Information Technology
<br />Services, Ambulance Billing, and FireMed. (See templates for Logistics, EMS, Information Technology,
<br />and Ambulance Billing for program information.)
<br />
<br />Finance (not including Ambulance Billing)
<br />Springfield:
<br />The department financial functions are assigned to a Sr. Management Analyst position
<br />including budget development, coordination, and management; management of business support services
<br />including financial system policies and procedures, accounts payable, grant writing and administration,
<br />contract development, execution and management; financial planning and analysis. This Sr Mgmt Analyst
<br />has additional responsibilities in strategic planning, human resources, and logistics functions. Fee setting
<br />for fire district contracts and forecasts are completed in conjunction with City Finance department with
<br />approval from the Fire Chief. A Program Technician process department’s accounts payable, and assists
<br />the Ambulance Billing staff with refunds, reconciliation, and reporting activities.
<br />
<br />Eugene:
<br />The department financial functions are assigned to a Public Safety Finance Manager position
<br />including budget development, coordination, and management; management of business support services
<br />including financial system policies and procedures, payroll, human resources, accounts payable, accounts
<br />receivable, grants, and contracts; financial planning and analysis; Ambulance Transport Fund 6-year
<br />forecast; rate setting; program costing; and contract negotiations. Central City of Eugene Finance serves
<br />as oversight for these processes. The Public Safety Finance Manager supervises 1 FTE and oversees 3
<br />FTE as part of this section.
<br />
<br />Support Functions
<br />
<br />Springfield:
<br />The Department Assistant, under the direction of the Administrative Services Bureau
<br />Manager, is responsible for administrative functions for the Office of the Chief as well as functions
<br />including time entry (payroll) of firefighters, all department-level time entry for other personnel,
<br />department personnel support, processing all personnel action forms, and supervision of administrative
<br />staff (6 FTE) responsible for supporting admin, reception, fire prevention, training, and Account Services.
<br />
<br />A Clerk 2 position is assigned to department reception, including office equipment management, office
<br />supplies, and processing mail.
<br />
<br />Eugene:
<br />Eugene’s Business Services staff is responsible for all department-level time entry, payroll
<br />including FLSA, personnel functions including scheduling and hiring of 56-hr personnel and processing
<br />all personnel action forms, AP, AR, and contract administration.
<br />
<br />The Operations Business Services Manager is tasked with assisting the District Chiefs with automated 56-
<br />hour roster scheduling and hiring OT, time-entry, payroll, and personnel functions for the department.
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<br />ATTACHMENT 3
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