Item 2: Functional Consolidation of Fire Departments

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??? ATTACHMENT C Senior Administrative Specialist – Duties could include: pre-plan program, contract administration, permanent file administrator, accounts payables, accounts receivables, and support to the Deputy Chiefs and special teams. This position would report to the Senior Office Supervisor. Administrative Specialist and Program Technicians – Responsible for EMS accounts payables, accounts payables and accounts receivables, assist with pre-plan program, support for admin and Deputy Chiefs, mail processing, office supply ordering. These positions would report to the Senior Office Supervisor. Identify potential increases and consolidations in FTE: Both cities have recently reduced administration FTE. Duties and assignments would be re-allocated to meet the new organizational needs. Costs – Confirm present costs for service delivery: Springfield: Administration – $114,600 Business Management Services – $120,761 Eugene: Administration - $317,635 (General Fund including department year-end balance and Equipment Replacement Fund); $ 68,433 (Ambulance Transport Fund – personnel costs only) Business Management Services - $319,764 (General Fund) Other Costs: Onetime costs that are required to implement the program: Location changes, training costs (cross training, software, procedures, teambuilding, etc.) Identify cost avoidance opportunities: Maintaining one location for business functions and reception. Consider long-term economies of scale: Merging of business functions. Identify Grants and Levy’s that impact program: None Actions required implementing new delivery model: nd Functional area location: Eugene ESC, 2 & Chambers nd Location of staff:Eugene ESC, 2 & Chambers Technology requirements: For routine business functions: Combined business and records management software 21 ATTACHMENT 3