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Hard Copy Records <br />All City employees and contractors performing work must comply with the following <br />procedures: <br />A. File cabinets, desk drawers, overhead cabinets, and any other storage space <br />containing documents with personal information will be closed and locked when not <br />in use. <br />B. Storage rooms containing documents with sensitive information and record retention <br />areas will be closed and locked at the end of each workday or when unsupervised. <br />C. Desks, workstations, work areas, printers and fax <br />work areas will be cleared of all documents conta <br />not in use. <br />D. Whiteboards, dry -erase boards, and writing <br />in common shared work areas will be eras <br />use. <br />When documents containing personal information a <br />using a mechanical shredding device City records, <br />accordance with the City's records Tetentcn'prograi <br />Electronic Records <br />and common shared <br />ive information when <br />a � g'§jj ,itive information <br />or Chre f,when not in <br />ey will be shredded <br />only be destroyed in <br />City employees should only store per, , "I'' nformation on the City's electronic systems <br />supported by Information Services Div7(ISD). Do not store personal information on <br />laptops, USB thumb drives, cdtdvd, etc. I 4,e <br />,disposal, all electronic media containing <br />personal informa,,on must be destroyed or ced so that the information cannot be <br />read. Far additio ��} armation regarding dsposal of information stored in the City's <br />electronic systems I ���1&j City's IT Policy 4.4, Electronic Media Disposal Policy. <br />Related Links: <br />