Admin order 44-11-05 - Laserfiche WebLink

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Employees should be aware that the City may access, view, or listen to any electronic record or communication created or stored on City equipment. All employees should also be aware that the use of a password does not give rise to any right of privacy and that the use of the deletion keystroke or button does not necessarily mean that a record, communication, or document has been eliminated from a computer. Acceptable Personal Uses of Office Equipment and Information Technologies during Non -work Time The City's information technologies are intended for professional use in performing the duties of an employee's job. The City makes a limited exception for personal use of the City's electronic office equipment and technology during non -work time only in accordance with the following guidelines: ,, A. Personal use of City office equipment and technolod11 thorized if it is incidental, infrequent, and of short duration. Definitio y %1j,,,see uded in Use of City EquipmentlProperty Frequently Asked Questions FA 'Related Links' below. adII�lllm ,,. IIII,. IIIo,,,,, o B. The use must be done on the employee's per , na1 tr &:'Personal time means during rest breaks, meal periods, and before and,after wofkas defined in collective bargaining agreements -City policies, and department work rules. C. The use must not be otherwise probibited, as described in Section E, below. D. Use of City - issued cell phones;, `City telephones for long distance phone calls are more restrictive and genera I - not allow for use with reimbursement. 1. Em, n layees are not allowed to " " ",�'ke personal long distance telephone caIII � Gity telephones unlss they use a personal calling card. If it is a e �w l nd the employee does not have a personal calling card, sthe y m III cjstance call and reimburse the City as soon as possiblGaf ar��nployees should notify their supervisor if they have M1 2. Personal useof a City -owned cellular phone is allowable only for reasons that are directly related to official duties such as notifying a family member about a meeting that runs late or a last- minute change of schedule, or if the employee cannot wait to make an emergency personal call until they have access to a regular telephone. E. This policy does not limit the use by City employees on their own time of City equipment and technology that is available for use by members of the public, such as computers or copiers located in the library.