Admin order 44-11-05 - Laserfiche WebLink

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Acceptable Personal Uses of Office Equipment and Information Technologies during Work Time Using City equipment during work time not only may constitute a misuse of equipment but poses a very significant risk that the employee is abusing City time. The City strictly prohibits the personal use of its equipment during work time, subject to the following limited exception. A. All of the conditions in Section C, above and Section E, below are met; B. The use is essential and cannot reasonably wait until non -work time. For example, on rare occasion, an employee may have an urgent need to communicate with family members, doctors, servic*�,,,P740 icians or school personnel, or take care of a time- sensitive matter d orking hours. On these rare occasions, personal use of the telephone or e- rvice is permitted, provided that the use cannot wait until a break, meIi;,,or afte r work; and C. The communication is in compliance restrictions. Prohibited Uses of Information Technologies at The City's electronic office equ business use in performing the prohibited uses of office equipr {work time and non -work time} not all- inclusive: Mrs ]y are . for professional ae's joNAT. to following list of technology applies at all times to be illustrative of prohibited uses, A. The use must not interfere with an% W1 job activities. This means that the use may not distract any employ ° om his or her duties. It also means that the use m� "'I" l include activities which might pose a conflict of interest, a negative pu , or the appearance of impropriety with an individual's employment it t L, .;11 NII111111m,,a „l B. All records, messages, and"communications should be appropriate, professional, and courteous and comply with the City's respectful work environment policy. The City's equipment "must not be used to access or distribute information that is pornographic, obscene, or indecent in nature, or would reasonably offend co- workers or the public on the basis of race, color, religion, sex, national origin, sexual orientation, age, or disability. C. The use of City equipment should result in no or negligible cost to the public. Any identifiable incremental cost must be promptly reimbursed. Reimbursement rates will be determined by Information Services Division each year and communicated to employees. If you have questions about how to reimburse the City, you should ask your division manager.